Like most people, I have a lot of fonts on my system. Selecting which font to use and making sure other people see those fonts can be a challenge. But you can get around both problems and have font happiness.
Windows has a feature that lets you look at fonts by similarity, which makes it easier to select just the right font for your project. Go into Windows Explorer and navigate to C:windowsfonts. You’ll see all your fonts listed. At the top of the window, you also see a number of buttons. Click the one that has AB on it to list fonts by similarity or choose the option from the View menu. After you do, you’ll see a drop-down box called "List fonts by similarity to:". Click the drop-down to select a font and the fonts below re-sort with a notation as to how similar they are to the selected font. Unfortunately, this technique doesn’t necessarily work with all fonts. Some of the fonts loaded on my system ended up relegated to the bottom with a notation that says No Panose Information available. Panose is a font matching system, so the message means Windows could figure out whether the font is similar or not.
Many Word users have encountered font problems when they open a document on another system. By default, unless both computers have the exact same fonts loaded, Windows will substitute fonts. This situation can cause great consternation as your perfectly crafted formatting goes down the drain.
The good news is that you can get around the problem by embedding the fonts into your Word document. The bad news is that it only works with True Type fonts and it can dramatically increase the file size. To embed the fonts in a document choose Tools|Options and click the Save tab. Then add a check mark next to Embed True Type fonts.
You also can optionally choose to embed only the characters you used in the document, which can reduce the file size somewhat. To do that in the Options dialog box, place a checkmark next to Embed characters in use only. Another option is to click Do not embed common system fonts, which tells Word to avoid embedding common fonts such as Arial and Times New Roman that are on almost all Windows machines.